Description de l'offre
Call for Applications for the position of a Finance and Administrative Assistant (Nationally Recruited Staff) The International Institute of Tropical Agriculture calls for applications for the recruitment of a dynamic and experienced Administrative and Financial Assistant to support the Alliance of Bioversity International (Alliance Bioversity-CIAT) activities in Cameroon. The Finance and Administrative Assistant supports the Finance and Administration Units at the Station, while working in close collaboration with other operation services, to support Alliance Bioversity-CIAT teams; Compliance with IITA procedures is of utmost importance. The Administrative and Financial Assistant will be responsible for providing a variety of specialized tasks, whilst ensuring accurate and timely delivery in compliance with IITA administrative and financial rules and regulations. He/she is also expected to recommend improvements to process delivery and system design. A – Duties and Responsabilities Administration management Responsible for correspondences, preparation of contracts and sending invitations. Responsible for vehicle fleet (regular maintenance and vehicle usage policies applied) Responsible for fixed assets management Take responsibility for the maintenance of all office equipment Prepare payment request according to internal procedures of the organization. Coordinate and organize field staff travels Manage documentation/logistics of Alliance Bioversity-CIAT visiting researchers, scholars and guests ensuring that it is correctly completed and available Assist with planning of workshops and events Project Financial management Support the tracking of expenses and income for multiple Alliance Bioversity-CIAT projects implemented in Cameroun. Prepare and track Alliance Bioversity-CIAT-related invoices ensuring accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data. Assist in preparation and monitoring of country facilities budget. Review project invoices for policy compliance, accuracy and authenticity. Support audits for projects implemented in Cameroon. Accounting services Verify and ensure accuracy of monthly financial reports submitted by IITA, by checking sources, making necessary calculations and assuring inclusion of all relevant data. …